Date: 28 Mar 2023
Location: Kal. & Behira, Egypt
Company: Plan International
The Organization
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Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Please see https://plan-international.org/organisation/strategy for Plan international strategy
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below:
- Improve the quality of early childhood care & education;
- Promote economic empowerment of vulnerable young men & women;
- Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence;
- Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies;
- Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence
Purpose:
- The purpose of the job is to provide timely and reliable financial information and analysis that leads to effective decision-making.
- The post holder is responsible for project cash and budget management, financial reporting and analysis, and internal financial control enhancement
Dimensions of the Role:
- The incumbent reports to the Project Coordinator, with a dotted line to Senior Finance Officer.
- The incumbent directly supervises Finance Assistant (Accounting Officer) for the respective PU.
- This role has no direct reporters
- The post holder reports to the project Coordinator expert with a dotted line reporting to the senior finance officer GC and works closely with our partners & Project team
Accountabilities and Typical Responsibilities - Key End Results of Position
Project Financial Accounting Support
- Prepare and process all vouchers related to the project in conformity with Plan policies and accepted financial principles.
- Prepare & initiates bank instruments (checks, transfers, bank deposit, etc.), and handle all project bank matters with CIB.
- Ensure comprehensive documentation of all financial vouchers in the project.
- Handle staff advance payments and settlements in the project.
- Maintain project files, and archive PU supporting documents and financial reports in line with finance policies and guidelines.
- Prepare all related documents that needed to be presented to the government authority related to the program unit.
- Contribute as a finance committee member for all tenders that might be processed in PU.
Financial Reporting
- Prepare financial reports related to the project in order to ensure that management has the needed information to help with the decision-making process.
Budgeting
- Contribute to the process of project budget preparation in line with financial policies and guidelines.
- Contribute to the process of monitoring the project budget in line with financial policies and guidelines.
Partners
- Review P2P advance requests to check the budget availability in conformity with the approved partner agreement.
- Review partner accounting cycle in order to liquidate the advance with partners, partner, this should be done by reviewing the package of financial reports, CDA journal, and ledgers, and related supporting documents in order to ensure that management & donors receive the needed data with the desired quality standards in conformity with donor and Plan policies and guidelines.
- Report to SFO all notes that were remarked through the process of review to be communicated officially with partners.
- Monitor the timely submission of all partners’ financial reports to Plan Egypt.
- Track current advance payments and settlement dates for the Project’s partners.
- Contribute to the process of preparation of the partnership agreements templates & Update the partnership agreements and annexes as appropriate to ensure compliance with the grant requirements
ERP System (SAP/Microsoft Dynamic)
- Review all processes of POs & requisition forms, TORs, or any other requests related to the program unit to ensure budget availability and alignment with Plan financial policies and procedures.
- Record all transactions related to the program unit to the ERP system.
Capacity Building
- Contribute to the concerned team in relation to capacity-building plans for projects or CDAs in order to improve the quality of implementing the projects in satisfactory with plan and donor expectations.
- Report to management all weaknesses that are remarked through the daily routine in order to update the capacity-building plan either for a plan or for partners, which consequently will help to improve the quality of implementation.
Auditing
- Provide support to facilitate the process of internal and external audit.
- Monitor the audit recommendation and follow-up with partners the actions that had to be taken to address the audit findings.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES
- Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
- Set high standards for self and others' behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
- Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
- Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
- Accept change and support others in adjusting to it, helping them understand.
- Perform any other related duties as assigned by immediate supervisor
BUSINESS MANAGEMENT COMPETENCIES
- Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
- Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Dealing with Problems
- Demonstrated capacity and commitment to manage day-to-day respective finance issues.
- Ability to support and provide guidance to partners to facilitate any related financial issue
- Effective and sound team player.
- High level of capacity to manage stress and solve problems.
Key Relationships:
Internal:
- Works with the PU & Project Accountants, Senior Finance Officer, Program Implementation Finance Manager, Grants Finance Manager, Country Finance Manager, functional networks, and external stakeholders
External:
- Local partners to assess progress and agree on the appropriated mitigation strategies (High contact).
- Local respective stakeholders to ensure their engagement in the project as appropriate.
Technical Expertise, Skills and Knowledge
Essential
- A Degree in Accounting or a professional qualification such as CIS, ACCA or equivalent
- At least 3-5 years’ experience in similar role in NGOs
- Analytical skills
- Fluent in English
- Communication skills, appropriate to the audience
- Proficient in computer skills and use of relevant accounting software packages
Desirable
- Experience with SAP system
- Experience with previous similar projects
- Good management skills
- Communication skills, appropriate to the audience
- Problem solving
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment
- Typically, office environment with at least 20% travel to other project locations to attend scheduled meetings with regular visits to the field.
Level of Contact with Children:
- Mid Contact – Occasional Contact with children
Location: the project is implemented in Kalubia & Behira Program Units.
Type of Role: One-year fixed term contract.
Reports to: Strengthening SRH and Combating GBV Project Coordinator
Closing Date: 29th of June 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
