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Job Purpose: Supervise and organize the day to day operational aspects of the EK engineering administration department to ensure that all aspects of time keeping, transportation, security access, mail handling, passes and permits and staff induction are carried out to the required standard as per company policies and procedures to support operational requirements. Job Outline: - Plan, supervise and allocate the daily workload related to time and attendance administrative duties ensuring attendance input, overtime, industrial injury, sick leave, etc are recorded accurately. Ensure that work load is shared evenly, and wherever necessary, prioritised to meet urgent requirements. Supervise the input of departmental rosters into the HR system. - Review claims for productivity pay, lieu hours, taxi fares, night pay, flying pay and meal claims. Carry out quality control of database and spreadsheet information related to the various inputs. - Supervise the operation of the mail delivery service, ensuring mail is collected and distributed in a timely manner. Maintain a prompt system for acceptance and delivery of couriered items. - Coordinate with line managers and HR on Time and Attendance system (TARS) transactions inquiries, ensuring that requested transaction details are provided within the desired time frame. - Plan, organize and delegate clerical support activities related to day passes, permanent airport passes for personnel / vehicles and issue/renewals of airport driving licences. Supervise the entire Airport Driving License process such as arranging new ADP training, nominations, collections, renewals, amendments etc. - Supervise the operation and daily transactions related to the Security Access System, providing access and/or removing access to controlled areas for individuals as required. Coordinate Security Training arrangements between Group Security and various Engineering Sections. - Carry out induction and familiarization briefings for new staff. - Plan, implement and control a system to provide prior notification to concerned staff within EK Engineering to alert them of expiry dates for personal and equipment passes, permits and licences. - Supervises, directly and/or through subordinates all transportation related requirements such as route allocations, coordination and vehicle maintenance/repair scheduling to support operational needs.Qualifications & Experience: Engineering. Other : 12 Years schooling or equivalent : Experience 4+ yrs in Engineering Other Knowledge/skills: - Experience in administration in an industrial or large commercial office environment - Must have excellent English language communication skills and be capable to supervise a multi-disciplined team to achieve the Department's goals and objectives. - Strong PC skills especially with MS office - Ability to ensure confidentiality when dealing with sensitive information
Salary & Benefits: Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotels stays around the world. You can find out more information about our employee benefits in the Working Here section of our website www.emirates.com/careers. Further information on what’s it like to live and work in our cosmopolitan home city, can be found in the Dubai Lifestyle section.
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