Our client, an Investment Bank , is looking for its future
Executive Assistant.
This job offer is a temporary contract for 3 months.
LHH Recruitment Solutions offers extensive HR solutions through one unique brand. We are specialised in the employment of middle and top management and highly qualified professionals in contracting, temporary and permanent placement.
At LHH Recruitment Solutions, we believe in talent, not labels, and embrace diversity and promote more inclusive employment to our clients and partners.
Your Responsibilities
- Assist the Department Head in all administrative tasks: screen and distribute incoming documents, correspondence and e-mails, prepare responses and/or ensure appropriate follow -up
- Distribute and circulate information within the Department in order to assist the Department Head in the performance of her duties and keep Departmental staff informed
- Be responsible for scheduling of meetings and appointments on behalf of the Department Head. Monitor follow-up of management decisions. Interface with internal and external contacts
- Prepare documents requiring Director’s approval and/or signature; monitor that deadlines are met and internal procedures are followed,
- Review for quality of presentation reports, correspondence and communications coming from the Department
- Coordinate with the secretariat teams of the Department and contribute to maintaining a good team spirit within these teams
- Follow up on approval processes for the Department and extract from Serapis reports on delivery on business objectives and others
- Contribute to the preparation of the Department’s budget and to its follow -up in coordination with the Budget Officer
- Office planning: organisation of the office space and staff movement
- Greeting visitors
- Supports the onboarding process for new hires including scheduling candidate interviews, ordering business cards, submitting access requests and ensures new hires are promptly set up on the appropriate systems
- Regularly participates in admin and department team meetings
- Coordinates appropriate materials for meetings, appointments and presentations. Follow processes and procedures and be able to give guidance to managers and groups they support
- Provides back-up support to other teams
Your Profile
- Successful completion of secondary-level education, coupled with a 2-year certification in a pertinent field or secondary-level education accompanied by equivalent qualified experience in a related field.
- At least 5 years of pertinent professional experience
- Proficient in the use of standard computer tools, with a strong emphasis on MS Office applications (Word, Excel, PowerPoint)
- Profound proficiency in both written and spoken English; proficiency in French is desirable
- Familiarity with other EU languages would be considered advantageous
To include yourself in this recruitment process; to find out more information about this role; or to discuss other career opportunities we have available, please contact
Aurélia Michaux as soon as possible - CONFIDENTIALITY ASSURED.
Ready For Next.
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